10 ways to manage e-mail on the Mac

You can hardly deny the fact that you get hundreds of e-mails daily in your inbox. While you find a lot of them useful for you, managing them on a daily basis could be tiresome work, if you don’t know how to really manage your emails. There are several apps and third-party tools that can make your task a lot easier. If you are using Mac platform, the following tips will prove very helpful for you to manage your email.

Macbook Air

Image Source: www.apple.com

No Reply-All

Do you believe that ‘reply all’ is a smart option? It’s not exactly, when everybody starts replying to your emails, making it a multi-mode communication process and which of course becomes more difficult to manage. You can cluster emails from the same domain under one group and can forward them to a specific destination. You can go to Mail Preferences and set up this rule to move messages and save your time from accessing mails from the same domains again and again.

Shipment Delivery Status

We all love online shopping, and often face the challenge of tracking the delivery of the products. Instead of checking your inbox again and again for a delivery status email, you can take help of JuneCloud. It gives you an iOS app, a dashboard and the cloud service, helping you to keep a track of the delivery status.

Using Evernote

You can use Evernote to manage your documents and storing them as well. Each user is assigned a unique email address by Evernote, and you can send documents to the Evernote account using the email address. And the email messages sent by you are usually saved to your default notebook, making your task more manageable and useful.

Keyboard Maestro for E-mail Forwarding

You can create certain Keyboard Maestro macros and use them for email forwarding. You need not to change the subject line or need to specify the recipient(s) manually to forward emails. With these Macros, you can forward email to its intended recipients with a single keystroke.

A Standard Greeting for E-mail Replies

Every day, we reply to several e-mails, and typing a standard greeting every time could be time consuming. You can again take help of the Keyboard Maestros and define the greetings to be sent to a specific group of recipients.

Handling PDFs

We often receive documents in PDF format in our inbox. Apple’s OS X allows you to quickly open a PDF document without any third-party software, and it also allows you to create a PDF document. So, if you need to edit any PDF file and send back through email, you can take help of the standard print dialogue in the PDF menu and can create a PDF as well.

Flagging E-mails

You can flag e-mails from specific senders. This will help you track down important e-mails. In order to do so, you can select File>Preferences and then Rules to set the conditions to flag urgent e-mails from important and well-known senders.

Filtering Message with iCloud

Many times, you may prefer to send specific emails to your iCloud address rather than filtering them by setting up a rule on OS X. This will help you keep your iPhone more organized and clutter-free. For this, you need to sign into iCloud and then go to the Mail. See the gear icon and click on it to choose Rules and set up the filter.

Sending Tweets to E-mail Inbox

Twitter often gives you links of interesting articles that you would love to read. If you want to read those articles in a later period, you can send those tweets to your inbox and access the articles when you have lots of free time. With the help of a small set up, you can receive the e-mail lists of your Twitter favorites.

Handling Customer Support E-mails

How much ever, you request them, they will keep sending you emails. So, it’s better if you filter all incoming customer support e-mails at a single place. Next, you can the take help of the TextExpander to help setup response snippets. This will save lots of time and you do not need to type the complete reply to the customer support.

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John Laster

John Laster is a technical news junkie and Founder of TechieApps. He loves everything about digital world, technologies, social media and gadgets and has been prophetic in identifying the best ways to leverage and harness such news to drive sales growth for companies ranging from startups to huge organizations.

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